Karma Automotive

C level Executive Assistant

Job ID
2017-3039
Category
Administrative/Clerical
Department
Engineering Management
FLSA Status
Non-Exempt

Overview

Karma Automotive is passionate, responsible and uncompromising.

 

We make beautiful, ecologically sensitive products, and we will provide a memorable ownership experience for our customers.

 

Our work environment is casual, and our culture is results-oriented.

 

The C-LEVEL Administrative Assistant, Executive, will primarily support the Chief Technology Officer.

Responsibilities

  • Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
  • Build professional, effective working relationships and maintain a comprehensive awareness of the organization
  • Establish effective communication with corporate personnel contacts where necessary
  • Proactively coordinate multiple calendars, which may be comprised of heavy meeting schedules and extensive travel
  • Assist with on-boarding, desk assignment and equipment set up
  • Occasionally create PowerPoint presentations, Excel spreadsheets and Word documents in support of the executive leader
  • Provide administrative and clerical assistance to other employees, as required
  • Maintain and update organization charts, phone lists and email distribution lists
  • Coordinate onsite and offsite business meeting and events
  • Assist with corporate event planning and employee engagement
  • Ensure compliance and adherence to the Quality and Environmental Management policies

Qualifications

·         Bachelor’s Degree from an accredited university or college preferred, Associates Degree with relevant experience accepted

·         Experience supporting executive level leadership

·         Experience interfacing with senior management and high profile external contacts

·         Highest level of confidentiality is a must

·         A passion to succeed, excel, and learn

·         Strong organizational skills and exceptional attention to detail and accuracy

·         Ability to prioritize, anticipate needs and solve problems

·         Highly motivated, confident, able to work without direct supervision

·         Ability to perform under pressure and against tight deadlines

·         Excellent interpersonal skills and teamwork to include being open, energetic, self-motivated, friendly and welcoming

·         Strong verbal and written communication skills and ability to draft clear and concise communication

        Positive and professional approach, good judgment

 

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